Gmail: 5 Clever Time Savers - InformationWeek

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5/14/2014
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Gmail: 5 Clever Time Savers

Managing email can take up too much of your workday. Use these tips and tricks to communicate more efficiently.

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Employees waste a lot of time managing email. According to a McKinsey Global Institute report, the average person drains 28% of the workweek reading and replying to messages -- hours that could be spent more productively.

Gmail, one of the most popular email clients for business and personal use, tucks away a number of features designed to help you work more efficiently. Its labs, extensions, and hidden settings help alleviate some of the most common email annoyances that plague the workday, from endless reply-all threads to a spotty Internet connection.

Here are five common email time sinks -- and Gmail solutions to ease your workweek. Want to see our tips in action? Check out the video below for step-by-step instructions.

1. You don't have an email connection.
Frequent business trips or unreliable WiFi doesn't mean you can't get work done. Gmail Offline, an app available to Chrome users, supports offline access, so you can read, respond to, and search your messages when you're without network access.

[While you're at it, why not clean up your contacts list? Read LinkedIn, Evernote Team To Digitize Your Rolodex.]

Once you download the app, open a new tab in Chrome. Look for the Gmail Offline icon, and click it to load your inbox. The next time you're without an Internet connection, visit your offline inbox to get work done. The app will automatically sync messages and queued actions anytime Chrome is running and an Internet connection is available.

2. You send repeat emails.
Do you often find yourself typing the same response to multiple emails? This handy Gmail Labs feature will save you time. With Canned Responses, you compose

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Kristin Burnham currently serves as InformationWeek.com's Senior Editor, covering social media, social business, IT leadership and IT careers. Prior to joining InformationWeek in July 2013, she served in a number of roles at CIO magazine and CIO.com, most recently as senior ... View Full Bio

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