ServiceNow Seeks To Automate 3 More Departments - InformationWeek

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ServiceNow Seeks To Automate 3 More Departments

The pioneer of IT help desk automation tries to crack into legal, finance, and marketing by offering more customization.

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ServiceNow is offering companies the means to build a custom application in the ServiceNow cloud that fits services in their specific legal, finance, or marketing department.

ServiceNow is already firmly established due to its online software used by IT help desks to manage employee requests for tech support. ServiceNow also has software-as-a-service for other trouble-ticket kinds of activities, such as facilities management. It would like to expand into managing service requests for more areas.

But when it comes to requests to the finance department, legal office, and marketing department, ServiceNow realized these applications must be more specific to individual companies and the precise type of services they frequently need. ServiceNow's new offering provides a template for each function, which companies can customize while still keeping the software inside ServiceNow's data centers.

"Once you move service management out of email and spreadsheets, you can build a service knowledge base" and start to automate more of the response process, said Dave Stephens, general manager of the service management team, in an interview. The new service templates became available March 3. Pricing starts at $100 per user per month.

[Want to learn more about ServiceNow's evolution? See ServiceNow Pushes Beyond IT Automation.]

ServiceNow's new offering follows somewhat in the footsteps of, which started out providing salesforce automation as software-as-a-service, and then branched out to let customers add to or customize their SaaS through its development platform. The additions must conform to the way Salesforce applications work and must share a common database system, but developers have built many new applications and variations to standard apps through the platform.

Stephens said the ServiceNow legal, marketing, and finance application templates would be tied into regular ServiceNow features, such as a service catalogue. Each department gets a sample catalogue prepopulated with services common to that unit. Customers may customize from there.

The software tracks service requests. Each action taken on them results in an update to the system.

As employees use the application, it builds a knowledge base of the most frequently sought services and of what responses are available. The system can offer some automated responses and directions based on an analysis of the requests in the knowledgebase, he said.

Customers might start out with a basic request tracking application. They can enhance it with workflows that add approvals and other management steps to the service. Or they can add to it further with advanced workflows and features, such as parts-inventory tracking or contact with remote workers.

ServiceNow also is providing more integration between its SaaS application and apps from Workday, which offers online software for human resource management. The integration may improve automation of service requests related to bringing new employees on board, moving employees, or managing departing employees.

ServiceNow offers its SaaS applications through 16 data centers around the world.

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Charles Babcock is an editor-at-large for InformationWeek and author of Management Strategies for the Cloud Revolution, a McGraw-Hill book. He is the former editor-in-chief of Digital News, former software editor of Computerworld and former technology editor of Interactive ... View Full Bio

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User Rank: Apprentice
3/6/2015 | 10:51:21 PM
Re: Seeking to automate many departmental services
I would say quite far.  I rolled out this platform at MetroPCS prior to thier aquistion by T-Mobile.  We had essentially every department leveraging the platform using a business application tailored to thier business requirements.  It is simply not having the enterprise do what IT does, it is truley about partening with business stakeholders and identifying opportunties to automate thier process.  Every spreadsheet, every email task, every approval, can all be automated using this platform.  The best part is designing an application that works for thier needs and thier process, and seeing the results.  My favorite was when we rolled out an application for our Engineering department, thier project cordinator commented that a report that used to take 40 hours per week to compile, now takes minutes.  I loved parterning wiht the business and driving these types of results, instead of being just an order taker my department had a seat at the table and was part of many enterprise critical discussions.  I love it so much, I am doing it again in another industry.  
Robert A.P795
Robert A.P795,
User Rank: Apprentice
3/6/2015 | 5:11:30 PM
Re: Seeking to automate many departmental services
Charlie, great article.  As an avid user of the ServiceNow platform across our Enterprise, I'm always amazed that departments outside of IT haven't looked to their own internal support organization in order to mature their own business processes.  Email is a broken process, but many of our internal workflows rely so heavily on it.  It's just nuts!
Charlie Babcock
Charlie Babcock,
User Rank: Author
3/4/2015 | 1:23:30 PM
Seeking to automate many departmental services
ServiceNow is moving beyond the IT Help desk and facilities management into new fields. But the basic structure of a service, regardless of department, remains similar. A customer or an employee requests something and the department responds. It's trying to generalize what's worked for the IT department into an approach that works for all departments. How far can that idea be successfully extended? 
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