10 Tools To Beat Email Overload - InformationWeek

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Cloud // Software as a Service
03:55 PM
Tom Spring
Tom Spring

10 Tools To Beat Email Overload

New tools and services promise to help you put more love into your love-hate relationship with email. We check out the contenders.
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Some things getter better with time, but email hasn't been one of them. Today employees send and receive an estimated 110 emails a day, according to the Radicati Group. That's expected to increase to 125 by 2015.

For years, email software has failed to keep pace with our changing tech lifestyles and messaging habits. We now have to contend with a deluge of Facebook updates, social invites and alerts. Some of us have shunned our desktops and manage an inbox via an iPad or smartphone screen. Email hasn't gotten easier to manage -- it's gotten harder.

But things are starting to change. Well-known email providers and start-ups have been busy building innovative inbox solutions to meet changing needs. The past year has seen an influx of messaging tools and services to help us put more love into our love-hate relationship with email.

More good news: Most of these solutions are free and work with existing email providers so you don't have to start using a new inbox UI. Some tools put your bloated inbox on a diet with an eye toward achieving inbox zero status. Others analyze email and categorize messages, separating business messages from social. Then there are email solutions that deliver an at-a-glance overview of your inbox so you can more easily identify and delete swaths of email quickly.

Google rolled out its own email overload cure for Gmail users in May, bringing automatic filtering to incoming messages. When email hits your Gmail account, Google analyzes it and files it into a corresponding tabs at the top of your inbox labeled Social, Promotions, Updates and Forums.

A division of AOL called Alto has a service that will analyze a Gmail, Yahoo Mail, AOL or .Mac account and group your entire inbox into neat piles of similarly categorized messages. Gaining this unique perspective you can quickly identify Stacks (as Alto calls them) of newsletters, social updates and long-forgotten correspondence and either delete them or not.

But mobile is on the rise, and email access via tablets and smartphones will soon overshadow desktop access. Thirty-eight percent of email is now opened on a mobile device, compared to 33% on a desktop and 29% via Web mail, according to Litmus, an email marketing and analytics firm.

Two new mobile solutions, Boxer and Mailbox, both deliver powerful sorting and archiving tools you'd expect only with full-blown Web-based or software email clients. Mailbox is a slick email client for iPhones and iPads. Swipe a message to the right, and Mailbox archives it. Swipe a message to the left, and Mailbox saves the email for later. Swiping a message to the right and holding deletes it.

Dig into our overview of 10 new email products to help you stay more productive and keep you from being pinned under an avalanche of email.

We welcome your comments on this topic on our social media channels, or [contact us directly] with questions about the site.
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User Rank: Apprentice
12/29/2015 | 12:32:03 PM
Eudora Pro is the best filtering / organizing system!
There is no better eMail filtering / organizing system than that of the good old classic Eudora Pro program!  It also allows unlimited nested folders that allow me to organize mail by many criteria.  While my desk may be messy, Eudora Pro has allowed me to have totally organized eMail.  The Thunderbird remake isn't even close.

Why can't any of the "geniuses" in our industry come up with a better technology than this 1990's vintage product?  None of the products listed above come close!
[email protected],
User Rank: Apprentice
10/30/2014 | 10:19:21 AM
Email is NOT dying
This reminds me of an article from a year ago saying that email was dead, that the current generation was all about IMs and so email was on the verge of being extinct. I think the author failed to grasp the importance of email to business, the information that needs to be conveyed in "letter" format and threads... or stacks. I'm going to have to try out some of these email managers... anything to bring a little sanity!


User Rank: Apprentice
6/24/2014 | 10:39:08 AM
A better way to manage email newsletter subscription

I think that you might be interested in beta testing our new project (our tagline is "Your inbox will thank you" ...).

With a friend, I am working on this project whose goal is to provide a way for people to better manage their email newsletter subscriptions. Closetoshop generates a unique email address for each subscription, and will send you a digest containing all of your newsletters once a day.

Your inbox won't be overloaded anymore, you avoid the frequent distraction of new mail arriving during the day, and you can easily put a stop to unwanted messages.

Just take a look at http://closetoshop.com (you can create an free account).

For more detailed information, please read the FAQ (in English) : http://faq.closetoshop.com/dokuwiki/doku.php?id=faq_en

Don't hesitate to contact us, we need your feedback !

Marc Powell
Marc Powell,
User Rank: Apprentice
6/19/2013 | 9:51:44 AM
re: 10 Tools To Beat Email Overload
Tools and programs are great at helping to combat email overload.

But the best way is to send less and receive fewer.
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